2012 CGA Coaches Spectacular Frequently Asked Questions
Registration
Q: Where do I send the registration form?
A: Mail it to:
CGA Parents Club
Atten: Patti Chesney, Meet Director
3635 Woodridge Blvd.
Fairfield, OH 45014
Q: What is the cutoff date for registration?
A: The registration should be sent to us by November 30, 2011. All registrations must be in by this date to finalize the schedule.
Q: Can I send a deposit to hold a spot for my gymnasts?
A: Yes, a deposit of $100.00 can be sent in to reserve a place for your gym. Along with the deposit, you must also provide an estimated number of gymnasts by level. This will ensure that we have enough places designated for your gym. If you are able to send detailed gymnast information with the deposit, please do so.
Q: When is the full payment due?
A: Full payment is due by November 30, 2011. At that time, you must also send a complete list of the gymnasts competing with their level, USAG number, and birthdate, if you haven’t done so already.
Q: Can I send my registration through email?
A: Yes, you can e-mail your registration to Patti Chesney: pchesney@hubert.com. You must also mail your deposit in to reserve a place for your gymnasts.
Q: Can I specify when my gymnasts will compete?
A: You cannot specify when your gymnasts compete because there are too many factors that must be taken into consideration when creating the schedule.
Q: What is the cost to compete at the meet?
A: For optional gymnasts, the registration fee is $110.00; there is also a team fee of $50.00. For compulsory gymnasts, the registration fee is $80.00 with a team fee of $50.00. For L3 and PrepOpt, the registration fee is $70.00 with a team fee of $40.00.
Q: What constitutes a team?
A: For each level, 3 gymnasts will make a team since we take the top three scores from each event for the team score.
Q: Do we have to pay a team fee?
A: You must pay a team fee to participate in the team awards. If you do not want a particular team to be eligible for team awards, then you should mark that on the registration form.
Q: How many team awards are given?
A: There are 4 team awards given in each session.
Refunds
Q: Do you issue refunds for registered gymnasts who can no longer compete?
A: Yes, we will issue refunds through December 22, 2011. There will be no refunds issued after that date.
Q: If I request a refund before December 22, 2011, when will I receive it?
A: There will be no refunds mailed until after December 22, 2011.
Q: Can we register a new gymnast in place of a gymnast that can no longer compete?
A: Yes, we will make substitutions. If they are at different levels, depending on the situation, the difference in payment will be due to the CGA Parents Club or the difference will be refunded to you.
Competition
Q: How is the competition age of a gymnast determined?
A: Competition ages for all gymnasts are based on the last day of our CGA Coaches Spectacular meet. So, the age of the gymnast as of 1/15/12 will be the age used.
Q: How are age groups determined for each session?
A: Age groups for the determination of awards are established by dividing the athletes by age and birth date into approximately equal groups. The number of age groups per session is determined by the number of gymnasts in the session.
Q: What meet format is used?
A: We use a modified capitol cup format. For this format, there are two sets of equipment in each gym. The gymnasts will warm-up and compete on the same piece of equipment for each event.
Q: When will the competition schedule be posted?
A: The competition schedule will be posted on the CGA Coaches Spectacular website (see www.cgaparentsclub.com for a link) by December 15, 2011. In order to finalize the schedule, all registrations must be received by November 30, 2011.
Q: Can we find out when our gymnasts are competing before the schedule is posted?
A: No, we cannot guarantee when they will compete until all registrations are in and processed.
Q: Will the CRTs be competing against USAG teams?
A: Yes, the CRTs will be put in sessions with USAG team members that are at the same level.
Event Finals
Q: What is the Coaches Choice All-Star Showdown?
A: Here is how it will work:
- The Showdown will be held Saturday, during the final session, just prior to Mary Lee Tracy’s Coaches Gala celebration
- The gymnast with highest all-around score at each optional level, for each club electing to be in the finals, ‘earns’ selection to their gym’s ALL~STAR team (thus each squad is made up of an L7, L8, L9 & L10; ties are broken by the highest event score).
- The selection process may be modified slightly, depending on the number of clubs participating, equitable level representation, and other related factors ~ please check the following Showdown link for periodic updates: Coaches Spectacular Finals Event
- Coaches will choose which ALL~STARS perform which events!
- Videography, Celebrities, Separate Prizes will add to the Showdown Excitement!
Accommodations
Q: What are the host hotels for this event?
A: The host hotels are Marriott RiverCenter, Cincinnati/Covington Courtyard by Marriott and Embassy Suites Riverfront. These hotels offer significantly discounted rates over rates for comparable hotels in the area. The Embassy Suites hotel is directly across the street from the Convention Center. The Courtyard by Marriott is just a short walk of approximately 3 blocks from the Convention Center.
Q: How do I make reservations for these hotels?
A: On or before December 14, 2011, in order to get discounted room rates at our host hotels, you should use the following website link:
Q: Whom do I contact if I am having problems?
A: Before January 5, 2012, please call (877) 465-9282 or email groupresv@nkycvb.com. Carla Quercioli and others from the Northern Kentucky Convention and Visitors Bureau are available to assist you. Please note that this support is only available Monday – Friday from 10am until 4pm Eastern time. The best method for making reservations is through the above website link.
A: On or after January 5, 2012, contact the hotels directly.
Q: If I need to change my reservation, what should I do?
A: Through January 8, 2012, you may change your reservation on the Passkey website, which is:
On or after January 9, 2012 you should contact the hotels directly.
Q: What if I have to cancel my reservation?
A: Until December 14, 2011, you may cancel your reservation without a penalty. On or after December 14, 2011, you will be charged $25 if you cancel the reservation in its entirety. If you change your reservation after December 14, 2011, there is no penalty except for each hotel’s cancellation policies. Only after January 5, 2012, please contact the hotels directly for details on their cancellation policies.